Our Terms & Conditions Of Booking

Please read through The Hares non-negotiable terms and conditions of booking. Please do not hesitate to contact us with any queries regarding these.

Clause 1. Confirmed Bookings:
A booking is made with The Hares in any one of the following (i) (ii) (iii) ways, by the 'Client' or those acting on their behalf. (i) By stating either verbally, electronically or in writing to proceed with a booking in relation to the original enquiry. (ii) Completing and returning our 'Booking Confirmation Form' via post or electronically. A 'Client' deposit must then be sent within 7 days, unless otherwise arranged with us. (iii) Upon receipt of the 'Client' deposit.

Clause 2. Cancellation by the ‘Client’:
The 'Client' may only cancel a booking in cases of (Clause 4. 'Force Majeure') If the 'Client' cancels a booking within 31 days, their deposit will be reimbursed without penalty. If the 'Client' cancels the booking after 31 days this will result in loss of deposit. However in both cases if the event is within the following 90 days this will result in loss of deposit and 50% of The Hares total net booking fee will be payable to The Hares within 14 days. If no deposit was collected 100% of The Hares total  net booking fee will be payable to The Hares within 14 days.

Clause 3. Cancellation by the ‘Artist’:
The Hares will only cancel an agreed booking in cases of (Clause 4. 'Force Majeure') Should this unlikely event occur the 'clients' deposit and any other monies collected will be reimbursed immediately. The Hares then agree to then refer the ‘Client’ to a trusted live music booking agency in order to help find a suitable replacement act of a similar standard, genre and net fee for the date of the event. Should a suitable replacement not be found by the date of the event, The Hares shall not be liable for any loss suffered thereby. The Hares reserve the right to use deputy performers in order to fulfil the booking should any members become unavailable in cases of (Clause 4. ‘Force Majeure’).

Clause 4. ‘Force Majeure’:
In cases of ‘Force Majeure’ (which shall be known as war, fire, death, illness or other capacity certified by a properly qualified medical practitioner, epidemic, accident, civil commotion, national calamity, order of Government or Local Authority having jurisdiction in the matter, changes in law, foreign government policy, act of God), which are not attributable to any act or failure to take preventive action by the ‘Artist’ or ‘Client’, then the ‘Artist’ or ‘Client’ may cancel this booking without penalty other than loss of deposit.

Clause 5. Double Booking Penalty:
If the 'Client' or 'Agency' booking The Hares are found to be at fault for double-booking or a booking error resulting in The Hares not being able to perform at the event and collect the agreed booking fee, the total net booking fee will be payable to The Hares within 14 days of the event.

Clause 6. Entertainment Agency's, Bars, Pubs Restaurants, & Small Venues Cancellation Charge For One-Off & Regular Bookings:
In cases of all bookings made where the 'Client' is employed by or connected to an Agency, Bar, Pub, Restaurant or Small Venue booking live music with The Hares specifically for a venue, the 'Client' must adhere to the above terms & conditions (1, 3, 4, 5, 6 & 6.1). Clause 6.1 Cancellation: Cancellation of any booking within 28 days of the event will incur a cancellation fee of 100% of the total net booking fee, which will be payable to The Hares within 14 days. Should this outstanding fee not be settled within 14 days or an agreed date made with The Hares directly, a writ for collection will be issued to the 'Client'. This agreement shall be deemed ongoing from the date specified below unless we receive written or emailed cancellation after the last outstanding booking has taken place.